Privacy Policy

Privacy Policy for Edusmart Products

Edusmart is committed to protecting your privacy; this policy explains our collection of and use of your personally identifiable information. At Edusmart, we're dedicated to protecting your privacy and the privacy of anyone. To that end, we have instituted certain policies - rules, you might call them - to help us make sure Edusmart remains a safe, trusted environment. Here, we outline those policies and our efforts to enforce them.

Policy for Students

Edusmart’s content is provided solely by subscription to schools, school districts, and other educational entities. Edusmart does not use any information about students for any marketing or promotional purposes whatsoever, either inside or outside Edusmart. We do not provide any personally identifiable information about students, regardless of its source, to any unrelated third parties, except as expressly provided by this Privacy Policy.

Your Consent

By using Edusmart Internet-based products and/or by browsing or navigating Edusmart web sites you accept, and agree to be bound by, the terms of this privacy policy. Collection, use, and disclosure of personally identifiable information is governed in accordance with the terms stated in this policy.

Information Tracking

In certain instances when using Edusmart’s Internet-based products, users may be asked to enter a first and last name and grade level. We use this personal information only for the purpose specified at the time you input such information, including for access identity safeguards and other security purposes. Edusmart will not collect any information without the user’s express consent. Some usage of the websites and services is tracked for verification purposes. For example, when a student completes an assigned learning activity, that information will be available to the teacher or administrator who assigned the activity.

Edusmart uses a software technology called “cookies” to create a personalized web experience. The use of cookies is common in the Internet industry; you’ll find them at many sites. A cookie is simply a Hyper Text Transfer Protocol (HTTP) header that consists of a text-only string that is entered into the memory of a browser. This string contains the domain, path, lifetime, and value of a variable that a website sets. We do not use cookies to retrieve any other type of information from our users. Please note: Your browser must be set to accept cookies to use Edusmart’s subscription–based websites and services.

We do track certain information, such as courseware and site usage. These data are used to analyze trends and/or internal statistical purposes only. No personal information collected, as a result of this tracking, is disseminated to any third parties.

An Internet Protocol (IP) address is a number automatically assigned to your computer whenever you use the World Wide Web. Web servers—the computers that “serve up” web pages—automatically identify your computer by its IP address. Edusmart collects IP addresses for system administration and also to compile aggregate information and audit the use of our site. The Edusmart website logs IP addresses and browser types for systems administration purposes. These logs will be analyzed to improve the value of the materials available on the web site. A user’s session will be tracked, but the user will be anonymous.

We do not link IP addresses to any personally identifiable information. We can and will use IP addresses to identify a user when we feel it is necessary to enforce compliance with our rules or terms of service or to protect our service, site, customers, or others.

Security Measures

The importance of security for all personally identifiable information is of utmost concern to us. We exercise great care in providing secure storage of your information on private network servers not available by direct web addresses. All user information and coursework data are encoded and transmitted through session keys to ensure that no one other than Edusmart can read the transmitted information. Please note: Edusmart websites and services are password-protected, subscription-only products. Subscribers may provide certain personally identifying information about students to enroll them as individual authorized users. This information includes name, grade level, class assignment, and other identifying information that subscribers may deem necessary to enable the assessment, assignment, and/or reporting features of the Edusmart product(s) used. Information provided by authorized users is not available to the general public on the Internet. Edusmart sites and services are password-protected so that only authorized users are permitted to access them or view the member information relevant to the accounts. We strongly recommend that you do not divulge your password to anyone. We have systems in place to provide secure transmission of your information from your computer to our servers. Only certain authorized Edusmart employees can access this information if it is relevant to their job duties. Edusmart has staff dedicated to maintaining this Privacy Policy and other privacy initiatives, periodically reviewing web security and making sure that Edusmart employees are aware of and comply with our security and privacy practices.

Edusmart periodically conducts security audits to make sure we are doing everything possible to secure this data. Unfortunately, no data transmission over the Internet can be guaranteed to be 100 percent secure. As a result, while we strive to protect your personal information, Edusmart can’t guarantee or warrant the security of any information you transmit to us or from our online products or services, and you do so at your own risk. Once we receive your transmission, we use our best efforts and employ state-of-the-art technology to ensure its security on our systems.

Use of Your Personally Identifiable Information

In certain cases, you may choose to give us personally identifiable information about yourself, such as your name, name of the school, grade level, and e-mail address in response to specific requests. This information is never passed to third parties. Only user IDs may be passed to Edusmart vendors, suppliers, or subcontractors (“Contractors”) in order to seamlessly integrate their product(s) with the Edusmart’s Internet-based products. Edusmart enters into contracts with such Contractors which contain confidentiality and non-disclosure provisions requiring that such Contractors maintain the confidentiality of any personally identifiable information which may be disclosed by Edusmart to the Contractor in order to utilize such Contractor’s product, and the Contractor promises not to disclose such information to any other party.

Edusmart is not responsible for any actions or policies of such third parties to whom you may voluntarily provide personally identifiable information, and you should check the applicable privacy policy of such party when providing personally identifiable information to them. Personally identifiable information retained by Edusmart will be used only for internal purposes such as ensuring website access security and tracking site and courseware usage.

We do not allow children under 13 to provide any direct personally identifiable information (for example, name, address, or school information); all such information will be collected solely from teachers and/or administrators. Such personal information provided by teachers and/or parents will be available only to the teacher and administrator, the student, and the student’s parent or guardian.

We use the log-in information to identify you as an authorized user and ensure that you can see and use those areas of our web sites that are appropriate for you. For example, student users cannot access those areas of the Edusmart’s content which are intended solely for their teachers or administrators. Exceptions to this privacy protection practices described above would only occur if Edusmart is sold to a third party or it is declared bankrupt or insolvent. In those instances, use of the user’s personally identifiable information will be determined by a court, other governing body, or the acquiring entity.

Request for Records/Deletion & Edit Procedure

For parents of children who access and use the services of our websites by means of a license for such use purchased by your child’s school, in order to obtain a copy of your child’s student record in relation to such access and use, you must refer such requests directly to your child’s school. If a user wishes to be deleted from the system or have data previously entered into the system deleted or edited, this can only be done by submitting such a request to your school or institution’s teacher or administrator.

Links to Other Websites

This and other Edusmart websites contain links to other third-party websites. Edusmart is not responsible for the content or privacy policies of these sites. Such third party websites are independently owned, controlled, and/or managed websites whose content we believe will be of possible interest and value to our subscribers. These other sites may send you their own cookies, collect data, or solicit personal information. While we let you know when you are visiting a site outside of the Edusmart website, we do not control the cookies or the content of third-party sites. Once you leave our servers, the use of any information you provide is governed by the privacy policy of the operator of the site you’re visiting. That policy may differ from ours. If you cannot find the privacy policy of any of these sites via a link from that site’s homepage, you should contact the site directly for more information before providing that site with any personally identifying information. We specifically recommend that children check with their parents or teachers before clicking links to any new sites.

Edusmart’s Assurances Related to the Family Educational Rights Privacy Act

Edusmart understands that many of its agency and institutional clients are subject to the Family Educational Rights Privacy Act (“FERPA”) and provides this statement of its data protection practices to provide assurance to those clients.

To the extent Edusmart receives from its client's education records (as that term is defined by FERPA), Edusmart notes that the client chooses what information to provide to Edusmart and also configures who—e.g., employees, students, parents—has access to that information via the Edusmart product/system. In addition, Edusmart offers the following assurances:

Edusmart provides reasonable security for the education records (and the personally identifiable information contained therein) and only those Edusmart employees and agents with a “need to know” have access to the education records.

Edusmart does not use education records for any purpose other than the purposes for which the information was provided to Edusmart or in attempting to enhance the usability or efficacy of our products, services and systems.

Edusmart does not disclose education records to third parties, other than its agents and service providers, except at the direction of the client who provided the education records to Edusmart.  Edusmart’s agents and service providers use the education records only to perform services on Edusmart’s behalf.

Edusmart will consider destroying education records upon the written request of the client who provided the education records.  There are various circumstances when Edusmart may deny the request, including (but not limited to) when Edusmart believes that applicable law or court order requires it to retain the education records, when Edusmart believes that retention of the education records is necessary to protect its rights, or when the request extends to backed-up, electronically stored education records, the destruction of which would be unreasonably burdensome.

If you have additional questions about Edusmart's data protection practices as they relate to education records received from its clients, please contact Customer Support at support@edusmart.com.

Changes to This Privacy Policy

If this privacy policy changes, the revised policy will be posted on this site. Since this policy may change from time to time, please periodically refer to it. This privacy policy was last updated on September 2, 2014.

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